One - health, environment, society - conference video contest

Changes to video contest rules

In order to facilitate access to the poster presenters’ videos and simplify the voting process, the video contest will be hosted on YouTube instead of Instagram, as previously announced. Submitted videos will be available on EFSA’s corporate YouTube channel for public voting from 1-28 February 2022. The three videos receiving the most ‘Likes’ will be the winners (more information below).

Please note that following the change of hosting platform, the contest Entry Requirements have been updated with the new technical specifications. All changes are underlined.

Important dates

  • Deadline for accepted poster presenters to submit their poster video: 14 January 2022.
  • Video contest: 1-28 February 2022
  • Video contest award ceremony: 21 June 2022

Contest rules

EFSA is holding a poster video contest so that the main authors of the accepted poster abstracts can showcase the content of their poster at the ONE – Health, Environment, Society – Conference. The contest will run on EFSA's corporate YouTube channel, but it is in no way sponsored, endorsed or administered by, or associated with YouTube.
All entrants of the poster video contest agree to comply unconditionally with the below requirements. Any entrant not complying with these rules will be considered ineligible for participation.

The Conference Organising Committee reserves the right at its sole discretion to establish the conformity with these rules and to reject or remove any video not considered to comply with these rules or to be otherwise objectionable.

Eligibility

The contest participation is reserved for the main authors of accepted poster abstracts, as notified via e-mail by the Conference Organising Committee.
Each author of accepted poster abstracts can submit only one video.
There is no entry fee to participate in the contest.

Entry requirements

Any submitted video failing to meet all the requirements (as specified below) will not be considered for the contest.
Deadline: all videos must be submitted by 14 January 2022 at 23:59 CET. Incomplete or late submissions will not be considered for the contest.
File format: MP4 
Resolution: minimum 720 pixels 
Aspect ratio: 16:9 – NB: horizontal video

Length: 1 minute minimum and 3 minutes maximum
File size: maximum 100 MB 
Language: only videos in English will be accepted
File name: use your Name-Surname
Title: maximum 100 characters (including spaces)
Short description: maximum 500 characters.

Optional

Subtitles (optional but recommended): if subtitles are added, it is recommended to embed them in the video.

Please check also the video upload requirements for YouTube.

Subject: videos must focus on the content of the accepted poster abstracts. They must not contain inappropriate, offensive, obscene, hateful or discriminatory content.
Hashtags: entrants are required to provide three hashtags to be associated to their video on YouTube (maximum 15 characters including spaces each).
Submission form: videos and related information must be submitted via the dedicated online submission form. The link to access the online submission form will be sent to the main authors of accepted poster abstracts. Videos submitted via other channels will not be considered for the contest.

Public voting on YouTube

Videos will be made available on EFSA's corporate YouTube channel for public voting from 1 to 28 February 2022 (23:59 CET).

Award

The main authors of the top three videos receiving the most YouTube “likes” by the closure of the contest will be invited to attend the conference in-person in Brussels. During the award ceremony, the winners will be called on stage and their video will be projected to the conference participants.

Reimbursement

If eligible, according to EFSA’s reimbursement rules, the three winners of the contest will be entitled to reimbursement of travel and accommodation costs to attend the Conference in person.

Permissions 

Entrants assert that they have the rights to use the material featured in the videos, and that this is properly credited. Entrants using third-party material must have received explicit permission to use it. Entrants must obtain parental consent for any minor appearing in the video. A consent for any person other than the video owner/entrant appearing in the video should also be provided. In addition, entrants grant EFSA royalty-free, perpetual, irrevocable, non-exclusive right to the use of the videos

Liabilities and limitations 

Participants are responsible for ensuring that they hold all the necessary rights on the submitted video content and materials, including ensuring that the materials are not copyrighted, considering their possible further diffusion or publication by EFSA.  By participating in the contest, entrants agree that EFSA will not be liable for any claims, damages, including non-liability of EFSA for any copyright infringement claims and indirect damages of any kind related to the submitted video content and materials. Any claims EFSA may receive in this regard during or after the completion of the Contest, including infringement claims of copyrights in relation to a specific contest submission, may be passed on to the participant in question, confirming his or her accountability and liability. Entrants acknowledge that EFSA is not liable for the conduct of other entrants, nor for comments made on YouTube or anywhere the videos are posted.

Further use by EFSA

EFSA and the co-organisers of the ONE Conference may be entitled to use the submitted video for promotional and dissemination purposes, even outside the context of the Conference. In such case, EFSA and/or the Conference co-organisers will seek the prior agreement of the maker of the video, acknowledge him or her as the creator and as possible maintain the original video content and format without further editing or modification.

Modifications to the contest and termination

EFSA reserves the right to modify or terminate the contest or to modify its rules, as it considers appropriate at any time and without prior notice. Such changes shall be effective immediately upon publication on the Conference website.

Contact

For any trouble in submitting the video through the online submission form, or for any questions about the requirements or process, entrants can contact the Conference Organising Committee at [email protected].